|
OPEN
RECORDS POLICY – RIGHT TO KNOW LAW, ACT 3, 2008
ACCESS
Public records of the Lebanon County Firefighter’s Association
[Hereinafter shown as LCFA] shall be available for inspection and
requesting photo-copies by request in writing to the Right – To – Know
(Hereinafter shown as RTK) Officer or Alternate Officer in writing on
the appropriate form.
Requests shall be addressed to the address shown above. NOTE: The
Association has no office facility and the Post Office Box is the
official location to receive mail etc.
FEES
Paper copies will be at a cost of $ 0.10 per page per side. If
mailing is requested, the actual cost of postage and required mailing
container will be charged. FAX copies will be available at a cost of $
0.50 per page. If “True & Correct Certification” is requested, an
addition charge of $2.00 per certification will be added. If a diskette
is requested the Association will provide it at a cost of $1.00 per
diskette. A new diskette will be necessary each time records are
provided. The Association will require prepayment of fees if the total
fees are estimated to exceed $100.00.
RESPONSE
The Association will make a good faith effort to provide the
requested public records as promptly as feasible. The designated LCFA
Officer(s) shall co-operate with those requesting to review and/or
duplicate original LCFA documents while taking all reasonable measures
to protect the documents of the LCFA from the possibility of theft and
or modification.
The designated RTK officer or alternate shall review all written
requests for access to records as soon and possible, but no later that
five (5) business days after withdrawing the request from the LCFA post
office box. The designated (RTK) officer or alternate shall respond to
all such requests in a manner consistent with ACT 3, Signed into Law
February 14, 2008, effective January 1, 2009.
APPEAL PROCESS
If a written request is denied or deemed denied, the requester may
file exception(s) with the Executive Committee of the LCFA within
fifteen (15) days of the mailing date of the Association’s denial. The
exception(s) shall state grounds on which the requester asserts that the
record is a public record and shall address any grounds stated by the
LCFA for denying the request.
The Executive Committee of the LCFA shall make a final determination
on the exceptions within thirty (30) days of the mailing date of the
exceptions. The Executive Committee may hold a hearing on the issue
during the thirty (30) day period. If the Executive Committee determines
that the denial was correct, it must provide a written explanation to
the requester. The requester may appeal a final determination to the
Court of Common Pleas, County of Lebanon, Pennsylvania or a District
Justice within thirty (30) days of denial or final determination.
Adopted and Spread upon the Minutes of the Lebanon County
Firefighter’s Association meeting in regular session on November 17th,
2009, Convened at the Kutztown Community Fire Co., Myerstown,
Pennsylvania
Resolution doc
Right To Know Request Form |
